This policy declaration - pursuant to articles 13 and 122 of the Code on personal data protection (Legislative decree 196/03, a.k.a. Privacy Code), General Provisions on the subject of cookies by the Italian Data Protection Authority of 8 May 2014 and, as of 25 May 2018, General Data Protection Regulation 2016/679/EU - is provided for the information of all subjects connecting to the Olivetti site olivetti.com. The declaration applies exclusively to the above-mentioned site ("Site" or “this Site” hereafter) and any associated sub-dominions, not covering any other websites the user may visit following links provided.
The site indicated above is owned and managed by Olivetti. Olivetti assures compliancy with the legislation on the subject of personal information protection, coherently with the provisions of the Telecom Italia Group Ethical Code
Data processing purpose and type
1. Browsing data
The IT systems and software procedures used for running this Site, during the normal course of operation, acquire certain types of personal data that are transmitted as an inherent part of Internet communication protocols. This information is not collected deliberately for association with identifiable subjects however, due to its intrinsic nature, when combined with the data of third-party entities, allows users/visitors to be identified (e.g. through IP address, dominion names of computers used by Users to connect to site, code indicating server data reply status, browser type, etc.).
These types of data are collected only for the purpose of generating statistical information (in anonymous form, therefore), and to ensure that the Site is operating correctly. Data relating to web contacts is not conserved, not more than six months anyway, unless a need arises to investigate computer crime compromising the site. No data deriving from the web service will be further communicated or disseminated.
2.1 General information on cookies
Cookies are small text files sent by Internet sites to the terminals of users visiting their sites (normally to the browser). They are stored here for retransmission to the same sites whenever the site is revisited from the same terminal. Sites can also consent to the transmission of third-party cookies, that is, those generated by Internet sites different to the site the user is actually visiting (by means of objects present on the page such as banners, images, maps, sounds, ad-hoc links to web pages in other dominions).
Depending on their duration, two types of cookies can be distinguished: session cookies (that is, temporary cookies that are deleted automatically from the terminal at the end of a browsing session on browser closure) and persistent cookies (those that remain stored on the terminal until their expiry date or deletion by the user).
Cookies serve different purposes, primarily the transmission of communications and provision of user-requested services. More specifically, they enable Internet site functionality and optimisation, permit computerised authentication procedures with crime prevention, also session monitoring and improvement of user browsing experience. In the latter case, for example, they allow connection to Reserved Areas to remain active when browsing other pages on the website - so eliminating the need to re-enter User-Id and Password – together with storage of user-specific information (such as preferences, browser type and computer used).
This Site uses both session cookies and persistent cookies. The types of cookies generated directly by this Site are:
"technical" cookies used for: a) executing purchase orders for online services/products (shopping trolley management, saving of products selected) and associated payment operations; b) browsing session authentication and management (for example, identifying and validating user for access to Reserved Area); c) safety purposes (e.g. to keep track of number of failed logins identifying possible authentication abuse and fraud prevention); d) user interface customisation (e.g. recording preferences expressed by the user such as language, currency, page display format, connection area); e) improving exploitation of site and audio-visual contents (e.g. executing flash player-type programs); f) correct functioning of connection (e.g. directing user requests between multiple servers in most rational way).
2.3 Third-party cookies
This Site equally allows transmission to the user terminal of third party cookies generated by partners with which Olivetti collaborates. In this case Olivetti acts as technical intermediary, limiting itself to just forwarding these cookies without involvement in their functional aspects (having no access to the information supplied/acquired and therefore no control over it). The functional aspects remain the responsibility of the related third party whose policy declarations relating to these cookies and the forms for acquiring user consent can be accessed by clicking on the links below. The third parties are:
- Subjects whose services Olivetti exploits for collecting aggregate / statistical information on users visiting the Site. Services used are:
These are used for content sharing on social networks. These services allow interaction with social networks or other external platforms directly from pages of the Site. Interactions and information acquired by the Site are subject to the User’s privacy settings for each social network. When a service enabling interaction with social networks is installed, it may collect traffic data for the pages where it is installed, even when the user is not using the service.
2.4 Cookie choice management
Cookies can be managed by the user from their own browser.
A) Browser settings
The user can manage their own preference settings for cookies using the functionalities in commonly-used browsers (Internet Explorer, Mozilla Firefox, Google Chrome, Apple Safari), which allow cookies to be deleted (some or all) and browser settings changed, disabling sending of cookies or limiting it to specific sites only (excluding others). For details of the ways to configure browser settings (normally accessible via the “Tool” bar), go to the "Support" webpages of the browser supplier (locatable also using a normal search engine).
Disabling cookies does not, per se, impede use of services on the internet Site; however, if all cookies are deleted/blocked, including cookies with a technical function, it may not be possible to perform certain operations, or their use would become more complicated and/or less safe. An example is activities within the Reserved Areas of the Site (cookies, in fact, enable user identification and conservation within the context of a single session).
3. Data supplied voluntarily by users
When users, connecting to this site, send their own personal information in order to access certain services and send requests via email, this results in Olivetti acquiring the sender’s address and/or other personal information that will be used exclusively to respond to the user’s request, that is, for providing the associated service.
The personal information supplied by users will be communicated to third-parties only when its communication is necessary to meet the request of said users.
4. How data is used
Data is processed using automated means (for example, electronic technology and procedures) and/or manually (for example, hard copies) for the time strictly necessary to meet the objectives for which it has been collected and complying with current legislation regarding the subject.
5. Optionally provided data
Apart from what has been previously specified for browsing data, users are free to provide their own personal information. The only possible outcome of a user not providing said information is the impossibility of their request being met.
6. Data Controller, Officers and Processor categories
The Data Controller is Olivetti S.p.A. – with HQ at address Via Jervis, 77 - 10015 Ivrea (TO).
The Officer is Fabrizio Grattarola, resident at Olivetti S.p.A. Via Jervis, 77 - 10015 Ivrea (TO).
An up-to-date list of Officers can be viewed on the site www.olivetti.com clicking on the Privacy link. Within the Company, user data may be used by employees of the Functional Depts indicated in this list. These employees perform their role as Processors under the direct control and supervision of their respective data protection Officer.
7. Rights of data subjects
Users have the right, at any time, to access their own personal data, and exercise other specific rights by contacting Freephone number 800 636110. Rights include: to know the source of the data; request that incomplete/inexact data be corrected, updated or integrated with further details; request that unlawfully possessed data be deleted or its unlawful use blocked; oppose use of data even if used for legitimate reasons, as provided for in the current Privacy Code and, as from 25 May 2018, 2016/679/EU Regulation (General Data Protection Regulation).